Automatic Creation
We automatically generate time cards based on each employee’s individual work schedule, capturing clock-in and clock-out times without any manual input. This automation ensures accurate time tracking, reduces errors, and saves valuable time for both employees and managers.
Easy Submission
Submitting time cards is quick and simple. Employees can easily review and verify their entries before submitting, ensuring accuracy. For added flexibility, the “revert submission” feature allows employees to make necessary adjustments to a submitted time card, promoting greater control over their work hours.
Storage and Export
Stay compliant and organized with exportable, accessible time card data. Our app allows you to store and export time cards in PDF, CSV, or XLS formats, making it easy to share reports with HR, accounting, or legal teams as needed. This ensures your time card records are always available for audits or payroll processing.
How do online time cards outperform physical time cards?
Save 50% of administrative time! Online time cards are perfect for dynamic, tech-forward teams. Avoid errors with automated compliance and hassle-free audits.
Physical Time Cards
- Prone to errors and lost data
- Administrative oversight
- Fail for legal compliance
Online Time Cards
- Accurate and reliable
- Automated clock-in/out
- Compliant data storage
Time to go digital: While physical time cards have served businesses for decades, online time cards are designed for the modern workforce, providing unmatched accuracy, efficiency, and scalability. Whether you’re managing an onsite team or remote employees, replace physical time cards, switch to online time cards and experience the benefits firsthand!
Comprehensive Tracking for Seamless Management
Gain full visibility with TrackingTime’s time card app. Track and review time allocation, manage deadlines, and accurately forecast project hours. This ensures all tasks align with schedules and budgets, reducing the risk of overruns and delays.
[More on Time Management](/content/features/time-tracker "Time Management"/index.html)
Enhanced Team Coordination and Communication
Record individual and team hours effortlessly using an online time card. With centralized tracking data, managers can refine workflows, allocate resources effectively, and ensure all team members are on the same page.
[More on Team Collaboration](/content/remote-work/top-collaboration-tools-every-smb-should-know-about.html "Team Collaboration"/index.html)
Efficient Billing and Cost Management
TrackingTime’s real-time time card calculator simplifies accurate billing, ensuring that all client invoices reflect actual hours worked. With precise time data, you can keep projects on budget and control expenses more efficiently.
[More on Client billing](/content/academy/client-billing "Client Billing"/index.html)
Support Employee Growth and Team Efficiency
Empower your team by analyzing tracked hours and identifying improvement areas. By understanding time usage through employee time cards, team members can develop skills, increase efficiency, and achieve continuous improvement.
[More on Efficiency](/content/best-practices/timekeeping-strategies-for-compliance-and-efficiency.html "Efficiency"/index.html)
Leverage live and scheduled shared reports
Simplify the reporting process with a comprehensive solution to bill clients and report internally to colleagues and partners.
Create Reports
Filter [billable hours](/content/academy-content-hub/streamline-your-billing-process-with-rates-and-costs "billable hours"/index.html) for the desired period by project, task, user, or client, and group them according to your needs. Export your report in the desired format or directly into an invoice to send to your clients.
- Accurate reporting of billable hours.
- Group your data to improve the process.
- Export professional reports and invoices.
Share Reports
Generate a customized report to share online through a private or public link. Create professional reports with stylish colors, patterns, and charts. Display the [latest data available](/content/best-practices/time-reports-with-live-and-scheduled-shared-reports.html "Live Shared Reports"/index.html).
- Professional and customized reports.
- Share online reports with link.
- Rely on the latest data available.
Schedule Reports
Automate your reporting process with scheduled shared reports.
[Schedule your reports](/content/best-practices/time-reports-with-live-and-scheduled-shared-reports.html "Schedule your reports"/index.html) to be sent to clients and colleagues automatically to simplify month-end close.
- Schedule periodic reports.
- Automate client reporting.
- Simplify month-end close.
What is time card software?
Time card software digitally records when employees start and end their workday — replacing paper punch cards or physical time clocks. Beyond recording clock-in and clock-out times, it calculates daily and weekly hours automatically, flags overtime against scheduled hours, tracks time off, and exports data directly to payroll — eliminating manual transcription and the errors that come with it.
What’s the difference between a digital time card and a punch clock?
A punch clock records a timestamp when an employee clocks in or out. A digital time card does that and more: it calculates total hours automatically, applies work schedule rules, tracks overtime against expected hours, logs time off alongside attendance, and feeds that data into reports or payroll exports without manual re-entry. The core action is the same; what you can do with the data is entirely different.
Why switch from paper time cards or punch clocks to software?
Paper cards and punch clocks create data that lives in a physical record — someone has to transcribe it, calculate totals, and cross-reference against schedules manually. Software eliminates those steps: hours are calculated automatically, overtime is flagged in real time, and the data is ready to export for payroll without re-entering anything. It also creates an audit trail that paper records can’t provide.
Can time card records be exported for payroll processing?
Yes. Time card data in TrackingTime can be exported to CSV, PDF, or Excel at any time. Exports include individual daily totals, overtime, and time off, organized by person and date range — structured to match what payroll systems or HR teams typically need.
How does TrackingTime help with overtime and labor regulation compliance?
TrackingTime lets you define work schedules per employee — expected daily and weekly hours — and automatically surfaces overtime when logged hours exceed that baseline. Time off policies can be configured by team, role, or country to reflect local labor rules. The result is a system that tracks the data labor regulations typically require — hours worked, overtime, leave — without building it manually in a spreadsheet.
How does TrackingTime’s time card work for remote or hybrid teams?
Yes. TrackingTime runs as a web app, desktop app, and mobile app, so team members can log their workday from anywhere — no physical kiosk or shared terminal required. Managers see attendance data consolidated in one view regardless of where each person is working. The system is designed for distributed teams from the ground up, not retrofitted from a physical punch clock model.
How does a remote employee clock in with TrackingTime?
Remote employees log their workday start and end directly in TrackingTime — via the web app, desktop app, or mobile app on iOS or Android. There’s no shared terminal, no PIN pad, and no photo verification. The time card records when they started, when they finished, and calculates their total hours against their work schedule automatically. The same entry is visible to their manager in real time.